The Opportunity:
Under Sunwing Airlines, we are looking for an Airports Procurement & BI Specialist to join us in making vacation dreams come true. As the Airports Procurement & BI Specialist you will ensure consistency across all data management platforms and reconstruct the procurement system to reduce financial gaps. You will assist with the RFP process and Contracts and Supplier Management. The position reports to the Manager, Strategic Procurement & Partnerships and will be located in Toronto, ON.
What You’ll Do:
- Maintain KPI reporting for Commercial Operations department
- Identifies and reconciles routine and complex data input discrepancies.
- Manages the SLA programme on a monthly basis, which builds ground handler loyalty through performance-based incentives.
- Builds, edits and schedules weekly On-Time Performance (OTP) report for the weekly OTP meeting with department representatives across the company.
- Facilitates contract induction ensuring that the Ground Operations and Finance teams are conversant with obligations as stipulated in the agreements.
- Ensures consistency and quality amongst all vendor contracts.
- Uploads and updates contracts within SABRE Airpas procurement system.
- Reviews the final agreements and ensures that Airpas is up-to-date with the new rates.
- Investigates relevancy and accuracy of cost elements in Airpas. Consults with Finance team before adjusting open cost elements.
- Ensures that the data on the dashboard is accurate through random data auditing sessions.
- Investigates and provides feedback to the Information Technology (IT) department regarding system malfunctions or enhancements addressed by team members.
- Controls the accessibility of the dashboard and grants permission to those who require access. Facilitates the initial setup and navigation of the dashboard for new users.
- Researches annual airport fee increases and updates Airpas accordingly.
- Communicates with Airpas developers and opens tickets on behalf of users to report data discrepancies or issues with rate calculations.
- Liaise with different departments/vendors to ensure clear and concise preparation of documents.
- Set up contract induction meetings ensuring that all team members are conversant with obligations as stipulated in the Contract.
- Prepare contract documents for signature.
- Liaise with Accounts Payable and Vendors to resolve invoice discrepancies.
- Liaise with different departments/vendors to ensure clear and concise preparation of documents.
- Schedules weekly OTP meeting—ensures department representatives have received invites and meeting space is secured.
- Ensure that all documents for the weekly meeting are updated for the meeting facilitator.
- Attends Airpas conference calls on behalf of Ground Ops department. Take notes and provide updates regarding feedback/complaints to colleagues.
- Service Level Agreement (SLA) – send out rewards via FedEx to recipients (gift cards and flight standby vouchers).
- Updates monthly and quarterly SLA accrual document for the finance department.
- Prepares ‘cheat notes’ for BI and Airpas systems in an attempt to give new users a sense of independence when creating/navigating reports.
- Maintains RFPs (Request for Proposals), SLAs (Service Level Agreements), updates SGHA (Standard Ground Handling Agreement) template, if requested, to reflect new business practices.
Conducts a pre-qualification process of prospective bidders and rate analysis to ensure ideal candidates are selected. Prepares analysis of proposed rates and historical rates to identify cost increases or savings. Conducts training sessions for new users on the BI and Airpas systems. Continuously available to provide support or answer any questions that arise outside of training.
What You’ll Need:
- Minimum of three (3) years of work related experience, with at least one (1) year of experience with supervisory responsibilities.
- Strong time management skills.
- Strong attention to detail.
- Problem-solving.
- Diplomacy (specifically when discussing rates or addressing data discrepancies).
- Basic to intermediate understanding of Structured Query Language (SQL).
- Formal SAP Business Intelligence training is considered an asset.
- Sabre Airpas training is considered an asset.
What We Offer:
- Remote and/or Hybrid Work Opportunities
- Great travel perks!
- GoodlifeCorporate Discount
- Comprehensive benefits package
- RRSP Matching Program
- Growth opportunities
- Free Parking
- Open concept, collaborative workspace
- See for yourself @sunwinglife