Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist provides direct support for processing of the day-to-day vendor invoices and payment obligations, focusing on international vendors.

This hybrid role, working at least three times weekly from the office, is out of our Teterboro location at the Teterboro airpark. The posted salary ranges will default to that of your regional location and will not include any premiums. The baseline range will be as follows: $52,000 – 65,000 per year. 

Minimum Requirements

To perform this job successfully, an individual must be able to perform office or non-manual essential duties satisfactorily. The administrative requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 3 years of accounts payable processing experience
• Demonstrated experience with vendor account reconciliations, month-end closing processes, international wire processing, and general knowledge of accounting principles.
• Experience with the set up and maintenance of the vendor master file including W-8 and other IRS mandated forms.
• Familiarity with foreign currency transactions.
• Proficient use of SAP and Microsoft Office tools: Excel, Word, Teams, Outlook
• Knowledgeable and proficient in Excel to reconcile vendor statements.
• Experience in an electronic accounts payable processing environment.

Minimum Requirements Continued

• Able to work autonomously as well as a team player with excellent follow through as each task requires.
• Able to work under pressure and multitask ensuring the results are of highest quality and accuracy.
• Ability to collaborate across departments and escalate issues when needed.
• Able to organize and prioritize workload to meet deadlines, goals, and objectives.
• Must be accurate and proficient in data entry and record a journal entry correctly.
• Excellent oral and written communication skills with command of the English language
• High school diploma
• Must be at least 21 years of age.
• Must be able to pass a ten-year background check and pre-employment drug test.

Main Responsibilities

• Process various accounts payable invoices and credit transactions
• Organizes and reviews process flow and payment of obligations for all vendors.
• Utilizes SAP, JETPAY, and perform daily tasks.
• Ensures adherence to AP policies and procedures.
• Maintains regular communication with internal and external customers troubleshooting and providing support.
• Collaborate with multiple departments to ensure seamless coordination and communication, fostering effective teamwork and problem-solving, while possessing the capability to escalate issues promptly and efficiently when needed.
• Reviews monthly Vendor statements and account reconciliations
• Performs all other duties as assigned, to contribute to the overall effectiveness of the organization.

Desired Characteristics

• A degree in finance
• Experience in a multi-location company
• Experience in the high technology sector
• Intuitive and thinks outside-of-the-box to provide feedback and suggestions to improve processes and efficiencies.
• Familiar with aviation terminologies, flight system, and SAP as a G/L system
• Ability to travel less than 10%
• Strong personal values corresponding with Jet Aviation values (THAT: Trust, Honesty, Alignment, Transparency)