Administrative Assistant Sr

The F-35 Development Program office is seeking an administrative assistant to join the team. This position will support three program management directors: Maintenance Systems, Technical Integration and Advanced Capability Development.

The Administrative Assistant will manage, with high degree of autonomy, administrative duties for directors and senior managers. This position will ensure management is prepared for external and internal meetings.

External meetings: information passed to appropriate agencies/parties for security, access; meeting location & point of contact provided, provide any materials needed for the meeting, transportation arrangements, and necessary information to be communicated to staff.

Internal meetings: external guest’s information provided to security and verified, guest or permanent badges coordinated and verified, guests met at the lobby or badge office as necessary, ensure materials for meeting are developed and provided, and run presentations, as necessary.

This position will be responsible for managing detailed travel arrangements, expense reports, and credit card reconciliation. Will communicate with management regarding scheduling of meetings, important emails, meeting notices, phone messages, etc.

The individual will proactively anticipate issues/solve programs (example: scheduling conflicts, etc.) while handling information with the highest level of confidentiality. Must be able to effectively interact with senior level customers, suppliers and company personnel.

The individual will need to be flexible and available to take on additional duties/responsibilities to ensure exceptional organizational performance.

Collect flow-down information and prepare for presentation during team meetings. Track director-assigned action items and follow up with assigned individuals to ensure timely closure.

Must be eligible for a secret SAP/SAR security clearance.