Project Manager Assistant

The Project Manager Assistant compiles and organizes work orders for progressive and final invoicing; stores and files work order documentation; and trains team members on the work order/billing systems. In addition, this position assists project managers and/or customers by responding to their requests or inquiries regarding customers' projects, invoicing, accounts and other various administrative items.

Essential Job Functions

• Compiles work orders, for progressive and final invoicing, by entering, updating, maintaining and reviewing aircraft work orders with project managers, department managers, team leaders, etc. to ensure all text, parts, labor, other services, freight, tax and discounts are correct and current for invoice preparation and final billing. Coordinates work order flow throughout company. Reviews outstanding work orders. Identifies entries for proper internal/general ledger posting, monitors and recommends revisions as necessary.
• Directly assists customers and project managers in meeting customers' needs by researching and responding to customer inquiries or requests relative to project status, invoicing and their account.
• Stores and maintains final work order documents following job completion, and researches and responds to requests for various work order and/or invoicing information from various departments. Trains team members on the work order/billing system and other AS400 options.
• Generates miscellaneous invoices and credit memos timely and accurately. Creates, monitors and maintains monthly shop work orders.
• Provides various administrative assistance, including generating reports, filing and assisting with special projects as assigned.
• Performs other duties as assigned by management.
  
  
  

Job Specific Requirements

• Licenses/Certificates: N/A
• Attendance: Regularly scheduled attendance required
• Physical: Repetitive motion; tolerates sitting; proficient typing and data entry skills
• Environmental: N/A
  
  
  

Education And Experience

• Associates degree in accounting, business or related field or equivalent required
• Minimum one year previous customer services and data entry experience required
• Proficiency with Microsoft software (Word, Excel, Project, etc.) required
• Previous billing experience preferred
  
  
  

Available Benefits

• Moving is expensive and hard work! Relocation Assistance is available for those that qualify.
• Duncan offers a comprehensive Benefits Package (Medical, Dental, Vision, Vacation/Holiday) that is available to team members on day one.
• Plan for your medical needs with a Health Savings Account (employer and employee contributions).
• Save for your future through our 401(k) program where you can begin contributions within your first 45 days, 50% match on first 6% contributed
• Enjoy Duncan Aviation’s On-Site Fitness & Health Clinics at the MRO locations
• Take advantage of a variety of In-House Training opportunities, or use Tuition Assistance to further your education.
  
  
  

Duncan Aviation is an Equal Opportunity and Affirmative Action Employer. EOE Minorities/Females/Protected Veterans/Disabled

Duncan Aviation is the largest, family-owned maintenance, repair and overhaul (MRO) facility in the world providing complete nose-to-tail services for business aircraft. We value the individual experiences and diversity of our workforce and are proud to be a Veteran-Friendly Employer. Individuals of all backgrounds, nationalities, disability status, and military service are encouraged to apply.

Are you ready for an Experience. Unlike any other? Apply today!