Business Support Administration

Fantastic challenges. Amazing opportunities.

GKN Aerospace is reimagining air travel: going further, faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry, we’re inspired by the opportunities to innovate and break boundaries. We’re proud to play a part in protecting the world’s democracies. And we’re committed to putting sustainability at the centre of everything we do, opening up and protecting our planet. With over 15,000 employees across 41 manufacturing sites in 12 countries we serve over 90% of the world’s aircraft and engine manufacturers. There are no limits to where you can take your career.

Job Summary

3 years or more of work experiences & Diploma/Degree education in the business administration or other field related to it.

Job Responsibilities

• Provide direct support for a variety of administrative activities requiring knowledge of organization systems and procedures.
• Effectively communicate with internal and external customers relative to GKN Aerospace Malaysia’s policies and practices.
• Handling head of departments meeting. This covers scheduling, taking minutes & other related to the matter.
• Responsible on the arrival of any visitors from GKN Aerospace globally that scheduled to visit the Malaysian site.
• Maintaining an effective meeting room booking system.
• Provide the day-to-day interface with employees and respond to all queries and emails efficiently.
• Support with additional office administration tasks as required such as entering PO’s, invoice payment processing, managing the office budget etc.
• Ordering & maintaining office supplies.
• Provide HSE support and complete regular safety checks.**5S
• Provide admin support to the HR and IT Functions, such as arranging meetings, travel and diary management.
• In addition to daily responsibilities, work independently or in a team to plan, organize and complete a variety of non-recurring and ongoing projects: special reports, spreadsheets, presentations & event planning.
• Work well with internal and external business partners to ensure the company's commitment to maintain a safe workplace and to protect the environment through the establishment and support of Company policy and adherence to various government regulations.
• Additional responsibilities as required.
  
  

Job Experience & Qualifications

• Minimum of 3 years related experience in an administrative support position.
• Strong working knowledge of spreadsheet (Excel), presentation (PowerPoint) & Minutes meeting skills (Words) & internet and meeting and personal planning software required.
• Efficient in reading, write, speak in English language. Great communication with good interpersonal skills.
• Ability to represent the Company in a highly professional manner. Must maintain the highest level of confidentiality. Must be well organized, be able to multi-task and have a high level of attention to detail.
• Ability to represent the Company in a highly professional manner. Must maintain the highest level of confidentiality. Must be well organized, be able to multi-task and have a high level of attention to detail.
• Must handle company private, sensitive and personal information in a professional and confidential manner.
  
  

We’ll offer you fantastic challenges and amazing opportunities. This is your chance to be part of an organisation that has proven itself to be at the cutting edge of our industry; and is committed to pushing the boundaries even further. And with some of the best training on offer in the industry, who knows how far you can go?

A Great Place to work needs a Great Way of Working

Everyone is welcome to apply to GKN. We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute. It’s a culture that won us ‘The Best Workplace Culture Award’. By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.

We’re also committed to providing an accessible recruitment process, so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.

We are the place where human dreams, plus human endeavour, shape the future of aerospace innovation and technology.