Administrator

Role Introduction

Reports To: FOP Operations Co-Ordinator

The administrator is responsible for providing secretarial and administrative support to the Line Operations, Flight Dispatch, Regulatory Affairs, Electronic Flight Bag, Flight Technical Services and Operations Engineering teams.

Ensure that services are provided in an effective and efficient manner.

Key Responsibilities

• Provide full spectrum of administrative support to section heads, managers and team members as well as external consultants / service providers, including managing meeting appointments and duty travel arrangements such as flight availability check, ticket issuance and HOTAC.
• Coordinate and assist with department related duties including arrangements and correspondences with internal and external parties.
• Assist with coordinating department’s regular and ad-hoc events and meetings.
• Handle gifts, travel and other voucher arrangements for guests or any external parties.
• Assist the managers in preparation of various reports and documents.
• Handle any ad-hoc requests from section heads and managers.
• Handle and follow up on e-Procurement and invoicing.
• Handle payment input in system including overtime or other payments if required.
• Maintain department’s records keeping including filing system and data management.
• Liaise and follow up with facility management for any office facilities & management issues.
• Coordinate the ordering and distribution of office equipment including computers, mobiles as well as stationery, name cards and any other items.
• Handle the applications for, and cancellation of, access to various IT systems and access rights for department’s team members.
• Assist with office renovations or relocations if necessary.
• Ensure smooth running of daily office administration.
• Provide dedicated support to the EFB team as below:
• EFB Inventory Control (Installed and Portable EFB)
• Replacement of Installed & Portable EFB
• Control and management of Loaner Portable EFBs
• Control and inventory management of EFB Peripherals (e.g. cables, mounts, Portable EFB Cover Cases)
• Maintain EFB Spares
  

Requirements

• HKCEE / HKDSE with formal secretarial training or equivalent qualification.
• Minimum 3 years of secretarial/ administration experience.
• Strong planning and organizing skills and attentive to details.
• Ability to work independently and a good team player.
• Fluent in both written and spoken English and Chinese.
• Proficiency in MS Office (Word, Excel, PowerPoint and Chinese Word Processing).
  
  

Personal & Application Information

Cathay Pacific is an Equal Opportunities Employer. Personal data provided by job applicants will be used strictly in accordance with our personal data policy and for recruitment purposes only. Candidates not notified within eight weeks may consider their application unsuccessful. All related information will be kept in our file for up to 24 months. A copy of our Personal Information Collection Statement will be provided upon request by contacting our Data Protection Officer.