SSP is a leading operator of food and beverage outlets in travel locations worldwide, with c.42,000 colleagues in over 600 locations across 37 countries. We operate sit-down and quick service restaurants, cafes, lounges and food-led convenience stores, principally in airports and train stations, with a portfolio of around 550 international, national and local brands.
These include our own brands Upper Crust, Millies Cookies etc. as well as franchise brands such as M&S, Starbucks and Burger King.
Our purpose is to be the best part of the journey, and this is underpinned by our aim to bring leading brands and innovative concepts to our clients and customers around the world, with an emphasis on great value, taste, quality and service.
We are looking for a Programme Administrator for our Mercury Business Transformation Programme who will also act as Personal Assistant to the Global Business Services Director who acts as the Mercury Business Programme Director and provide administrative support to their direct reports.
What you'll be Doing:
Provide administrative support to the Global Business Services Director, including:
Arrange meetings and appointments via the calendar system with both external and internal contacts.
Manage business expenses (preparing claims for the Director and checking claims from direct reports)
Provide administrative support to the Mercury Business Programme Team, including:
taking minutes or notes of key meetings and following up actions from previous meetings where applicable.
Collecting and collating data and project information relating to Project Mercury and other projects.
Book travel, venues, catering and equipment for events, setting up rooms as necessary.
Assist in the monitoring of the delivery of work streams against plans, chasing progress as appropriate.
Preparation of general presentation materials as appropriate.
Ensure effective communication is maintained across the project team and end users whilst acting as the first point of contact for enquiries, including sending out a weekly newsletter to all Programme members.
Support the Global Business Services Director and 8 direct reports.
Interact with colleagues working on the Mercury Programme and local business units, and with external Lenders and suppliers.
To be successful in this role you will need:
Essential:
Excellent organisational and time management skills
Good written and spoken communication skills
Accuracy and attention to detail
Excellent computer and administration skills
Proficient in all Microsoft Windows applications including Word, Excel, PowerPoint and Outlook
Experience in electronic diary management
Recent experience in an EA/PA role or Project Administration
Desirable:
Experience of working internationally, or for international organisations with different languages and cultures.
Diversity and Inclusion is a priority at SSP. We are an equal opportunities employer committed to engaging all of our people, so they feel valued and motivated; we champion diversity, promote inclusion, and ensure equality. We respect and protect human rights and prevent discrimination; and we positively impact our communities. We encourage and welcome applications from a diverse range of candidates regardless of background, gender, race, religious beliefs, disability, sexual identity and orientation or age.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Food and Beverage Services
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