Executive Assistant

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At the dawn of a new space age, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing people are on a mission to make a difference in the world and every day we use our outstanding skills and experiences to create, craft and build solutions to some of the worlds’ hardest engineering problems. Our culture supports employees to dream big, perform with excellence and create incredible products. We provide the resources, encouragement and focus and if you have the passion, we want to build a better tomorrow with you!

Duties

As an Administrative Assistant, you will perform a variety of secretarial and administrative duties for the National Security Space (NSS) Line of Business supporting multiple Directors. In this role, you will:

• Assist with Executive visits.
• Maintain calendars, arrange meetings, make travel arrangements and interface with program management and high level customers.
• Multi-task effectively in a fast-paced, dynamic work environment.
• Partner and coordinate with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborate with a highly-motivated, can-do spirit.
• Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests.
• Ensure all correspondence is accurate, complete and properly handled.
• Utilize standard desktop software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts.
• Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handle all inquiries, arrange calendars/commitments to deconflict and maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules
• Pursue opportunities to improve efficiencies through process improvements, new tools, collaboration, etc.
• Communicate with leadership to effectively prioritize during non-routine situations.
• Perform additional special assignments as required in support of the executive staff.
• Attend critical meetings to record minutes and action items specialized training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks
• Coordinate and Schedule Executive Planning Panel (EPP) meetings at the NSS Line of Business and NSS Mission Segment Level
• Manage and update distribution lists
• Reconcile and deconflict calendars across multiple systems
• Submit visitor information and registrations for conferences, special events and customer visits