Office administrator Vilnius. Vilnius, Lithuania

Avia Solutions Group is the largest global ACMI (aircraft, crew, maintenance, and insurance) provider with 212 aircraft fleet, and a parent company of SmartLynx Airlines, Avion Express, BBN Airlines, KlasJet, Magma Aviation and more operating in all continents in the world. The Group also provides various aviation services such as MRO (maintenance, repair, and overhaul), pilots and crew trainings, ground handling and other interconnected solutions. Avia Solutions Group is backed by over 12,000 highly skilled aviation professionals worldwide. We are now looking for Office administrator in our Vilnius, Lithuanian office.

Responsibilities:

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Assist C-level management and all stakeholders group companies as needed with scheduling & time management, domestic & international travel, phones, correspondence, etc.
• Develop, maintain & update office policies and procedures, and ensure they are implemented appropriately
• Ensure high levels of organizational effectiveness, communication and safety
• Interact with landlord management
• Interact with IT consultants to manage and maintain IT infrastructure
• Identify opportunities for process and office management improvements, and design and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, travel logistics, maintaining calendars, doing research, and creating reports
• Assist with logistics for conferences/conventions/trainings/events
• Coordinate and manage payroll & deposits with internal/outside accountant
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Assist with Accounts Payable & Receivable and input into relative systems
• Manage office supplies & kitchen inventory and place orders as necessary

Requirements:

• Experience in customer service would be an advantage
• Excellent English and Lithuanian written and verbal communication skills
• Previous experience working with any documents management system can be an advantage
• Excellent time management skills and ability to multi-task and prioritize tasks
• Attention to detail and problem-solving skills, proactive mindset
• A creative mind with an ability to suggest improvements
• Knowledge of office administrator responsibilities, systems and procedures
• Can-do with a smile attitude

What we offer:

• Opportunity to work in a vibrant international and ever-growing business aviation environment
• Opportunities for professional and personal growth; foreign language trainings
• Remote/hybrid work possibilities
• Attractive salary and compensation package
• Private health insurance
• Gym, pool tables for your physical health and Mindletic for mental health
• Children’s room where you can leave your kids to play with supervision
• Work in first of its kind office building with real aircraft inside
• In-house canteen
• Parking or public transport ticket
• Electrical cars spots near the office
• Discounts and special offers from various partners