Coordinator, Talent Acquisition

Job Summary

Reporting to the Team Lead, Talent Acquisition, the Coordinator, Talent Acquisition will support full-cycle recruitment, onboarding and orienting all new hires. The incumbent will assist with day-to-day talent acquisition activities from an administrative perspective to ensure the most efficient and effective recruitment process for our external clients and internal business partners.

Duties & Responsibilities

• Act as a primary support for the Talent Acquisition team and special projects
• Coordinate full cycle recruitment processes within the People and Culture department
• Create and maintain various job descriptions for new and existing positions
• Post and maintain jobs online, internally and on external recruitment websites
• Provide support to the Talent Acquisition team and hiring managers to establish a consistent hiring process at all stations within Canada and the United States
• Arrange and conduct interviews including telephone pre-screens, individual, panel and video interviews for select positions
• Provide timely follow-up and communication to candidates throughout the application process
• Initiate various pre-employment verifications including but not limited to, reference and background checks and medical exams, while liaising with vendors, booking and cancelling appointments and following up
• Conduct follow up meetings with interview candidates to provide feedback as requested
• Responsible for offer letter creation, assisting with verifying and completing change forms, and internal transfer paperwork
• Update the job applicant tracking system and ensure that all new hire documentation is collected and/or missing documentation is followed up on and communicated to the People and Culture Coordinator
• Create and distribute candidate correspondence including interview schedules, new hire paperwork, offer letters
• Attend career fairs and coordinate on-site tours/visits for groups and schools
• Provide a high level of customer service responding to daily inquiries relating to company policies, programs and procedures
• Monitors the Porter Talent mailbox and responds to candidate inquiries in a timely manner
• Seek out opportunities to refine the recruitment process
• Provide updates to Talent Acquisition team on recruitment progress
• Actively participate in Porter’s Safety Management System (SMS) including, reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy
• Other duties as assigned
  
  

Behavioural Competencies

• Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.
• Teamwork: Working collaboratively with others to achieve organizational goals.
• Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).
• Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.
• Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards.
• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.
  
  

Qualifications

• Post-secondary education (a focus in Human Resources is an asset)
• Minimum 1-2 years experience working in a recruiting environment
• Excellent written and oral communication and strong interpersonal skills
• Detail oriented and organized, focused on quality results and on-time deliverables
• Resourceful and able to proactively anticipate needs and provide effective solutions
• Strong team player
• Experience using applicant tracking systems an asset
• Ability to maintain a high degree of discretion, diplomacy, and confidentiality
• Proficient in Microsoft Office and Google Workspace
• Ability to manage multiple and varied tasks
  
  

Location

Toronto Downtown Office (250 Yonge Street)

Company Description

Since 2006, Porter Airlines has been elevating the experience of economy air travel for every passenger, providing genuine hospitality with style, care and charm. Porter’s fleet of Embraer E195-E2 and De Havilland Dash 8-400 aircraft serves a North American network from Eastern Canada. Headquartered in Toronto, Porter is an Official 4 Star Airline® in the World Airline Star Rating®. Visit www.flyporter.com or follow @porterairlines on Instagram, Facebook and Twitter.