Pre-Invoicing Agent

ABOUT SWISSPORT

Swissport is the world's largest provider of ground and cargo handling services in the aviation industry with global operations in 269 airports in 47 countries. Swissport is positioned to continue to invest in growth alongside our customers and has the ambition to emerge post COVID as THE most customer centric Aviation Service Provider in the industry. To support us in this ambition and transformation, we will be investing in many new positions, over several disciplines and geographical locations.

Working for Swissport you will be in the position to make an impact on all travellers worldwide. Be it the hurried businessman or that party of four embarking on a life changing family venture, ultimately you will be part of defining their aviation experience. Besides that, you will in the driving seat in defining your own career journey, as Swissport is able to offer you a world of knowledge and personal development.

ROLE SUMMARY

As a temporary Pre-Invoicing Officer, starting on May 1st, you are responsible for accurately and efficiently preparing invoicing data and conducting checks to ensure all relevant information is correct before final invoices are issued. You play a crucial role in ensuring the quality and accuracy of billing processes, enabling the company to meet financial and regulatory standards.

KEY PERFORMANCE INDICATORS RELATED TO THE FUNCTIONS

• Gather and analyze all necessary data for invoicing, including but not limited to contract information, rates, and other relevant customer details.
• Perform thorough checks on collected data to ensure it is complete and accurate. Identify and correct any discrepancies or errors in the data.
• Prepare invoicing data according to established procedures and guidelines. Ensure the drafted invoices comply with contractual agreements and legal requirements.
• Responsibility to meticulously record and track the progress of tasks leading to the closure of monthly financial activities.

KEY REPONSIBILITIES

• Execute pre-invoicing for additional services at both flight and AWB levels.
• Manage pre-invoicing for pallet stacks and empty Unit Load Devices (ULDs).
• Double-check and resolve operational inputs on flight and AWB levels as needed.
• Address general invoicing inquiries via email.
• Generate FANC reports.
• Input and manage currency information.

EDUCATION LEVEL AND EXPERIENCE REQUIRED

• Well-organized and detail oriented.
• Adherence to deadlines.
• Possess a problem-solving mindset.
• Ability to prioritize pre-invoicing tasks effectively.
• Basic knowledge of Cargospot.
• Strong communication skills with both customers and colleagues in French, Dutch and English
• General administrative proficiency.