The Administrative Assistant will be an individual who is efficient and comfortable being a member of a maintenance operations team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. 

Job Duties: 

• Ability to multi-task, while maintaining complex schedules and managing administrative support 
• Assure a steady completion of workload in a timely manner 
• Ability to analyze and revise operating practices to improve efficiency 
• Perform data entry functions into customer’s maintenance system  
• Prepare maintenance documents for technicians 
• Audit completed maintenance documents 
• Perform document scanning and complete required reports 
• Build daily aircraft schedule and update electronic boards 
• Assist with coordinating inventory requirements 
• Provide other assistance to management team as required. 
• Generate billing, invoicing, memos, emails and reports when appropriate 
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines, and maintain office supply inventory. 
• Respond to questions and requests for information, answer incoming calls and assume other duties when needed. 

REQUIREMENTS: 

• Ability to work independently and achieve goals with little direct supervision. 
• Good attendance record. 
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. 
• Takes direction in a positive manner. 
• Team-player with exceptional verbal/written communication skills. 
• Detail oriented and comfortable working in a fast-paced environment 
• Superior organization skills and dedication to completing projects in a timely manner, manage workflow, ensuring that deadlines are met, and work is completed correctly. 

EDUCATION: 

• High School Diploma required.