Project Administrative Assistant

ADV0008FO

Your Impact

Challenging Today. Reinventing Tomorrow.

We're invested in you and your success. Everything we do is more than just a project. It's our challenge as human beings, too. That's why we bring a thoughtful and collaborative approach to every one of our partnerships.

At Jacobs, we challenge the status quo and redefine how to solve the world's greatest challenges, transforming big ideas into intelligent solutions for a more connected, sustainable world.

Design your career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you!

We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA’s pursuits in deep space exploration. Jacobs is NASA’s largest engineering solutions provider working together with NASA at centers across the United States.

We have an exciting opportunity for a Project Administrative Assistant to join our team with JETS II Teammate Company, GeoControl Systems, Inc.

The Project Administrative Assistant will

• Start telecon/WebEx, and open products from Weekly SharePoint page for meeting discussion
• Tracking document reviews and coordinating reviewers for teams
• Provide general administrative support, including scheduling meetings and reviews
• Setting up and managing a “home page" on SharePoint which will display detailed information about the project progress
• Administer Project SharePoint site, which means 1) respond to requests for additional subsites, modify sites, manage permissions, set up new lists/libraries, etc., to support growing project needs, 2) reorganize the site, and 3) maintain telecon/WebEx content for Project using SharePoint calendar
• Track general project actions and sending out reminders
• Collect agenda topics for upcoming meetings using the weekly SharePoint page
• Collect actions and follow up with actionees to get the actions completed and statuses updated ahead of the meetings
• Publish minutes from the meetings that include decisions made and actions taken
• Compile and distribute weekly email on meetings relevant to the team with agendas
• Perform other duties as required
  
  
  

Requisition Qualifications

Here’s what you’ll need

This position has been posted at multiple levels. Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.

• Requires a HS diploma or its equivalent.
• Experience with SharePoint administration either v2016 or O365 Teams and with Microsoft Office
• Excellent oral and written communication skills
• Experience in working with engineers in a collaborative environment
• Experience with Teams Channels and file management
  
  
  

Requisition Preferences

• Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area
• Typically requires two (2) years of college with courses in business administration, computer science, and progressive administrative experience, or any equivalent combination of relevant education and experience
• Familiarity with Johnson Space Center (JSC) organizations, processes, and procedures
• Wiki experience would be a bonus
  
  
  

Why Join Our Team?

Click on the below links to view just a small sample of all that we do! Come join our team and be part of our future. We look forward to seeing you!

See What We Do

Jacobs Aerospace Solutions Overview

(Please view in Chrome or Microsoft Edge)

In addition to exciting career opportunities, we also have

• Excellent personal and professional career growth
• 9/80 work schedule (every other Friday off),when applicable
• Onsite cafeteria (breakfast & lunch)
• Much, much more!
  
  
  

For more information on our partnership with NASA at Johnson Space Center (JSC), please visit www.wehavespaceforyou.com

• Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position.
• Must be able to complete a U.S. government background investigation.
• Management has the prerogative to select at any level for which the position is advertised.
  
  
  

Essential Functions

Work Environment

Generally, an office environment, but can involve inside or outside work depending on task.

Physical Requirements

Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs. (5% of time).

Equipment and Machines

Standard office equipment (PC, telephone, printer, etc.).

Attendance

Regular attendance in accordance with established work schedule is critical. Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.

Other Essential Functions

Professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.