Business Support Coordinator

Job Description

Leonardo is a global high-tech company and one of the key players in Aerospace, Defence and Security. Headquartered in Italy, Leonardo has over 45,000 employees. The Company has a significant industrial presence in four markets (Italy, the United Kingdom, the United States and Poland) as well as a network of strategic partnerships across the world.

Your responsibility as a Business Support Coordinator is to oversee the administrative activities that facilitate the smooth running of an office, organising people, information and other resources as required for a busy Business Area within the Electronic Warfare line of business.

The Business Support Coordinator will oversee the efficient and effective running of a busy office ensuring that relevant records are up to date and all administrative processes work effectively, identifying IT needs and fulfilment, planning, meeting and key event preparation and facilitation. The post-holder will also provide a proficient executive support service to the VP of the Business Area, managing their schedules, travel requirements and expense claims accordingly.

This unique and varied role will provide exposure to an extremely busy and growing business area, offering an exceptional insight into the Electronic Warfare line of business.

Work closely with the Leadership Team to use your skills and experience to support management activities as and when required. The types of activities to be performed include

• Collaborate with UK and international partners and customers to coordinate meetings and events
• Manage Conference facilities within your Business Area ensuring that IT is in good working order and connection points are fully functional
• To manage the purchase and maintenance of office equipment, facilities and services
• Contribute to the facilitation of site special projects managing relationships with external service providers/ contractors
• Assist in the implementation of policies and support the production of documents, reports and presentations
• Lead and assist with booking events and travel
• Monitor stock levels of stationery and replenish as necessary
• Ensure that records are kept up to date, including committee membership, contact lists, and the directory of office contacts.
• Management of SAP MyTime and CATTS Timesheet completion
• Creation and management of Business Area intranet pages
• Assist with the creation and management of Functional and Business Area Comms Plan, arranging events, updating webpages and facilitating inputs to briefs as necessary
• Work as a member of a wider business support team; assisting and covering for colleagues in other areas of the business as necessary
  
  

Provide efficient secretarial/ administrative support to the Business Area VP

• Ensure the smooth running of daily schedules by managing and handling matters that arise in the course of the day to ensure that priorities are met
• Manage VP’s diary and email account, organising, scheduling and facilitating meetings as required (as well as attending where appropriate).
• Action recording and management until closure
• Be responsible for dealing with enquiries including letters, telephone calls email and visitors, referring enquiries to the appropriate point of contact within the organisation
• Coordination, selection and final preparation of briefing papers, reports and complex administrative documents in preparation for senior external and internal engagements/ meetings
• Organise UK and international travel and accommodation, preparing itineraries and processing visas as required
• Complete Expense claims for the VP and act as SAP expense claim champion dealing with requests and queries as required prior to the claim being passed to the Finance Team
• Assist in the creation and management of Functional Training Plans
  
  

You really must have

• Experience of working as a Business Support Coordinator/ PA/ Office Manager
• Professionalism and discretion to engage at the most senior levels
• Excellent organisational and time-management skills
• Good personal interaction and relationship building skills
• Team player with the ability to influence and motivate team members
• Ability to work on own initiative against a variety of competing priorities
• Self-motivation with an aptitude for problem solving and driving issues to conclusion
• Ability to prioritise workload independently
• Advanced knowledge of MS Outlook
  
  

It would be desirable if you had

• Experience of working with a variety of internal and external stakeholders of varying seniorities, and an ability to co-ordinate / influence tasks involving these
• Intermediate to advanced skills in MS PowerPoint, MS FrontPage and SharePoint
  
  

Primary Location

GB - Luton - Cap. Green 300

Contract Type

Hybrid Working

Hybrid