This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/788375400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The position serves as an Executive Support Specialist in the Office of Rulemaking (ARM) Executive Front Office, where the employee provides analysis, evaluations, and the management of special projects in support of the Executive Director and/or Deputy Executive Director.
Learn more about this agency04/25/2024 to 05/06/2024
$83,430 - $129,323 per year
Salary will include a locality rate of 33.26%
FV H
1 vacancy in the following location:
Yes—as determined by the agency policy.
Occasional travel - The job may require travel from time-to-time, but not on a regular basis. The travel may be for training or other work-related duties.
No
Permanent -
Full-time -
Excepted
NA
No
No
ACT-AVS-24-ARM002-90011
788375400
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
U.S. Citizens, Individuals with Disabilities, Veterans, Military Spouses, Peace Corps & Vista Alumni
The Executive Support Specialist provides assistance and support to the Executive Director and Deputy Executive Director for the Office of Rulemaking. Performs multiple and varying assignments under the limited direction of a manager, project/program manager, team leader, or more experienced professional. Uses organizational skills to coordinate varied assignments and handles multiple priorities that often exists in the front office of a large organization. Serves as liaison with individuals/groups within and outside the Agency.
Maintains the Executive Director and Deputy Executive Director schedules and organizes daily activities, gathers briefing materials, and makes certain materials are prepared for daily meetings. Prepares and arranges domestic and international travel authorizations and completes vouchers for the Executive Director and Deputy Executive Director in an accurate and timely manner, including travel plans, itineraries, and agendas. Compiles documents for travel-related meetings.
Uses established policies and procedures as guidance in completing most assignments, but allow considerable discretion to select the most appropriate approaches or recommend new approaches. Interprets and applies policies to ensure documents adhere to FAA writing and branding standards prior to final review and approval by the Executive Director and/or Deputy Executive Director. As an individual contributor, assists in the reviews of management reports and documents by applying appropriate grammar, writing, and editing practices and style requirements, ensuring clarity and that they meet the needs of the intended audience. Assists with the development, review, and presentation of documents and reports.
Applies experience and advanced knowledge administrative processes and practices in the planning and accomplishing assignments. Assignments may require knowledge and experience working across functional and/or organizational lines. Uses considerable independence in planning time and helping the Executive Director and/or Deputy Executive Director to plan and use assigned resources to accomplish projects/programs/activities.
Performs a variety of special assignments, involving research and analysis. Researches information for use in the development of written materials and coordination of substantive program issues and activities (including predecisional policy issues). Serves as the point of contact for Office of Inspector General and Government Accountability Office audits.
Resolves most problems and work issues without assistance and refers difficult problems and work issues to the Executive Director and/ or Deputy Executive Director that requires their attention. May help them in developing and recommending solutions.
Contacts typically are internal and external, with regular contacts among major subdivisions and LOB's/SO's, customers, and other external parties to share information about the FAA and explain the applications of policies and procedures.
Work is reviewed periodically, typically at major milestones and at completion, for policy compliance and alignment with the requirements of projects and/or other work activities. The work activities typically support and may be vital to the success of projects and/or activities for one or more organizational units, major subdivisions, and/or LOB's/SO's. In some specialties, the work may affect internal and external customers.
To view the complete qualification standard, applicants should reference – U.S. Office of Personnel Management Group Coverage Qualification Standard for Administrative and Management Positions, 0300.
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/administrative and management positions
To qualify for this position at the H-band you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-GS 10/11. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.
Specialized experience includes: Experience maintaining schedules, organizing daily activities, gathering briefing materials, and making certain materials are prepared for daily meetings.
All, some or none may be interviewed.
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements
The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.
Leave Enhancement: FAA organizations may offer enhanced annual leave accrual to newly appointed or reappointed employees. In order to receive consideration for such a benefit, applicants' prior non-Federal service or active duty uniformed service must directly relate to the duties of the position to which appointed. Granting enhanced annual leave is at the sole discretion of the hiring organization, and granting such benefit is not an entitlement nor guaranteed to any newly hired employee.
As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.
Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or priority grouping and referred to the selecting official for consideration.
Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.
Qualification requirements must be met by the closing date of this vacancy announcement.
Applicants may be asked to verify information on your application for employment with the FAA.
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
You will be required to provide proof of U.S. Citizenship.
To qualify based on education, you must upload or fax a copy of your high school or college transcripts or certificates at time of application. If selected, official transcripts will be required prior to employment.
Only supplemental documentation, e.g. transcripts or veteran's documentation will be accepted in combination with your on-line application. These documents must be uploaded or emailed to monique.heriegel@faa.gov on or before the closing date of this announcement. All submitted documents should reference the announcement number.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.
Please ensure EACH work history includes ALL of the following information:
Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/788375400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Learn more about
Thanks to the work of the Federal Aviation Administration (FAA), over the past 60 years, aviation has become central to the way we live and do business, linking people from coast to coast and connecting America to the world. In fact, FAA has created the safest, most reliable, most efficient, and most productive air transportation system in the world. The FAA operates from locations across the U.S. and around the world. The agency is headquartered in Washington, D.C. and maintains nine regional offices, Air Route Traffic Control Centers and Terminal Radar Approach Control Facilities across the nation, and other key facilities. In addition, the FAA maintains a presence in every major and regional airport in the United States and has several international offices around the globe.