Administrative Assistant

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 250 locations in 58 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

The role is responsible for reporting daily sales and stock figures to suppliers.

What You Will Be Doing

• Daily data collection ensuring accurate input & corrections (where necessary) and closing out company systems (i6) ready for transmission.
• Production of daily and periodic reports.
• Maintain flight and sales volume data.
• Arrange visitor passes, both temporary & full (Airport Gateway).
• Communicate effectively with relevant suppliers & customers relating to stock accounting.
• Meet & escort site visitors including the delivery of site induction presentation.
• Assist site management in the recording of all HSE incidents.
• Flight schedule management in i6
• Review daily vehicle log sheets for accuracy and ensure continuity with the relevant system (i6)
• Receive & record customer fuel requests.
• Relay refuelling requests to operators.
• Investigate & action customer queries.
• Complete site purchase requests (IPOS)
• Weekly Complete company staff labour report.
• Update operational activity tracker.
• Create weekly flight data
• Reconcile month-end losses/gains
• Complete ITP report (customer sales)
• Send sales volumes/activity to suppliers & customers
• Complete HSSE Report
• Assist manager with monthly pay and overtime
• Archive all sales data, in time order
• Ad Hoc updating manuals – document history
• Petty cash and banking
• Record & track annual leave requests
• Taking and typing minutes of meetings
• Other duties as requested
  
  
  

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information.

Safety, Security and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security & compliance.

What We Are Looking For

• Health and safety awareness and respect is essential.
• Must have a checkable five-year employment history
• High standard of numeracy and literacy skills required in addition to problem Demonstrate high levels of awareness in relation to Health, Safety, Security and the Environment
  
  
  

Diversity

MenziesAviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!

Need more detail? Feel free to contact fuelsukhr@menziesaviation.com for further information.