Job Profile
Vista has a global reach with operational hubs across the globe and an expert workforce of over 4,000 aviation professionals.
Vista's fast-paced growth and its relationship with the best partner operators open the door to lifelong career opportunities across the group - to create the best service in business aviation, in every region in the world.
As our finance team is expanding, we are looking for an Accounts Payable Supervisor to join our affiliated operating partner Jet Edge in Columbus, OH. You will be responsible for overseeing the accounts payable process and leading a team of Accounts Payable Specialists to achieve departmental goals.
Your Responsibilities
Reporting to the Accounts Payable Manager, you will be responsible for efficiently handling the invoice processing, vendor statement reconciliation, proactive vendor communication, and the strategic management of vendor relationships.
- Validate account coding, departmental approvals, and tax withholdings on invoices, ensuring that they conform to standard procedures.
- Identify, implement, and manage continuous improvement activities.
- Manage team workload, resources, performance, and quality of accounts payable services.
- Develop, and motivate personnel within the department. Providing prompt and effective coaching and counseling.
- Assist with month-end closing and quarterly reporting process including assisting with accruals.
- Ensure cash disbursements are properly prepared, documented, authorized, and processed on a timely basis.
- Prepare weekly aging of vendor open invoices for payment selection.
- Interface with other departments to resolve documentation and other issues; respond to requests for information relating to status of unpaid invoices; follow-up with departmental personnel when appropriate to ensure payments are processed timely.
- Prepare and maintain vendor files (W9s, W-8BENS, banking information) and validate year-end reporting (1099’s).
- Other job-related duties and special projects as assigned.
Required Skills, Qualifications, and Experience
- Bachelor’s degree from an accredited institution, preferably in Accounting, Finance, or related field.
- A minimum of 3 years’ experience in a high volume, automated accounts payable environment.
- Ability to prioritize and manage multiple responsibilities across multiple departments and workstreams.
- Experience with SAP, Net Suite, or related large ERP systems preferred.
- Advanced proficiency using Microsoft Excel and databases.
- Excellent organizational skills and attention to detail.