Johnson Service Group is recruiting and Executive Assistant with Corporate Paralegal knowledge or experience for a great client of ours in Tampa, FL to provide administrative services for the Vice President & General Counsel and department staff in an efficient, effective and professional manner.
This is a 6 month contract onsite 5 days a week. Essential Functions
- Assists in the development of presentation materials for meetings.
- Acts as a Board committee assistant in the development of agendas, agenda item summaries, chair reports, minutes, resolutions/motions and PowerPoint presentations.
- Maintains the department procurement credit card, prepares electronic procurement card purchase requests, including reconciling electronic statements.
- Assists with development of the department budget, manages department purchase requisitions, and monitors monthly budget management reports as well as department contract expirations.
- Maintains calendar and appointments of the applicable Vice President.
- Supports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members.
- Arranges/coordinates departmental travel, prepares expense/reimbursement reports.
- Provides meeting planning and support.
- Ensures department supplies are available and orders new equipment as needed.
- Performs other duties as applicable to the position or as assigned.
Qualifications and Education Requirements
- Associate or bachelor’s degree in business management or related discipline.
- Five (5) years’ experience in an administrative, project management or similar roles is desirable.
- Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education.
Core Competencies:Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional
Technical Competencies/Skills:
- Proficiency with computed based applications (Microsoft Office applications, Document Control, SharePoint, Work Management, Time Keeping)
- Basic Accounting
- Contracts
- Office Management
- Budgeting
Soft Competencies/Skills:
- Effective verbal/nonverbal, listening and written communications
- Confidentiality
- Customer Service Oriented
- Efficiency
- Organizational Skills
- Planning
- Problem-solving
** Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.
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